Speaker Guide

• Event Dates: 27 – 29 August 2025
• Venue: National Convention Centre, 31 Constitution Avenue, Canberra
• Event Rooms:
  • Registration – Main Foyer (Ground Floor)
  • Plenary – Ballroom (First Floor)
  • Trade Exhibition – Exhibition Hall (Ground Floor)
  • Click here to view a floor plan for the National Convention Centre

Click here for information about the NCC and here for parking information. If parking on site, please keep your receipt and provide this to Day Hospitals Australia for reimbursement.

• The Day Hospitals Australia National Confernece is a three-day event that will explore the key challenges facing day hospitals and highlight the pivotal role our sector plays in the evolving Australian healthcare system.
• The Conference provides a platform for professionals and stakeholders in the day hospital sector to come together for learning, networking, and sharing of best practices.
• The Conference aims to promote industry insights, foster collaboration, address regulatory and policy changes, showcase advancements and provide professional development opportunities.
• We expect over 200 delegates to attend, along with over 100 representatives from 60 suppliers to the Day Hospital Sector, who will be exhibiting in our Trade Exhibition Hall.
• Delegates come from a range of medical, health care and associated professions and industries. 

A rough Conference program can be found here. The full Conference Program will be released in May 2025

Please check the program closer to the conference to re-confirm your session and times.

Please note the program is subject to change without notice, speakers are encouraged to check the program regularly.

• Day Hospitals Australia are the Peak Body for the day hospital sector and currently represent two thirds of all day hospitals (and some small overnight facilities <100 beds) nationally
• Day hospitals play a major role in health care delivery in Australia, providing quality, cost effective surgical, diagnostic and medical care to thousands of patients each year
• Day hospitals are moving towards performing more advanced procedures for patients, including joint replacements and laparoscopic surgeries and provide cost effective, high quality care with minimal complication rates, specialist staff and a lower risk of infection
• Members of Day Hospitals Australia are small to medium-sized independent facilities along with larger multi-group facilities
• Key member demographic and conference delegates includes facility owners, CEOs, DONs, senior medical officers, senior clinical staff, Practice Managers and key decision-makers
• Our Chief Executive Officer is Jane Griffiths and Chairman of the Board is The Hon Associate Professor Anthony Lynham
• Further information about Day Hospitals Australia can be found on our website: www.dayhospitalsaustralia.net.au/

As a presenter, we are pleased to offer two options to attend the Conference:

1. Attend your Conference session only – we provide all presenters with complimentary registration for their conference session
2. Attend the whole Conference – we are pleased to offer all presenters a 25% discount off the full early bird registration fee for the Conference, providing a discount of almost $300. This allows presenters to view all presentations and attend social functions between Wednesday 27 and Friday 29 August, including the Conference Dinner at Parliament House

Please email your preference to: aasta.thomson@dayhospitalsaustralia.net.au

Registration Desk 

The Registration Desk will be open at the following times in the Main Exhibition Hall at the National Convention Centre:

• Wednesday 27 August – 12pm to 6pm
• Thursday 28 August – 8:30am to 5pm
• Friday 29 August – 8:30am to 11am

Please send the following as soon as possible to aasta.thomson@dayhospitalsaustralia.net.au

• A copy of your professional bio (300 words max)
• Head shot (jpeg or png)
• Your full professional title
• Your preferred Registration for the Conference (see information in the section above)
• Individual Presenters
  • The full title and a short summary of your presentation
  • An electronic copy of your PowerPoint Presentation is required by August 22

Individual Presenters

• PowerPoint presentations are to be supplied in 16:9 format
• Please ensure that the first slide of your presentation includes your name, presentation title, and qualifications
• Presentations must be free of commercial bias for or against any product or service
• It is critical that presentations are the length of the time allocated in the program. Your allocated session length includes times for questions. If sessions run over time this will impact the breaks between sessions and the limited but incredibly valuable time that sponsors and exhibitors have with delegates.
• If submitting ahead of time: Presentations are to be submitted by Friday 22 August to: aasta.thomson@dayhospitalsaustralia.net.au. You should also bring a copy of your presentation to the conference on a USB as a back up.
• If submitting on site: please visit the AV team at least 1 hour prior to your allocated speaking time to submit your presentation by USB

Panel Discussions – Chairs and Presenters

Individual Presenters

We will be in contact to schedule a meeting for each individual presenter with Jane Griffiths, CEO of Day Hospitals Australia, ahead of the conference. This session will provide a comprehensive briefing and an opportunity to address any questions you may have.

Panel Discussions – Chairs and Presenters

We will be in contact to arrange the following briefings ahead of the Conference:

1. A one-on-one session with Jane Griffiths, CEO of Day Hospitals Australia, for a comprehensive briefing and to address any questions you may have.
2. A group session with the other members of your panel to discuss the panel format and discussion topics
3. An on-site briefing on the day of the Conference to finalise the panel requirements.

Pre-conference briefings will take place via Zoom or Teams.

All Presenters

• Arrive at the Conference Venue at least 1 hour prior to your scheduled presentation
• Proceed to our Registration Desk on arrival to receive your speakers lanyard

Individual Presenters

• Check in with the AV team at the speaker desk during the break before your presentation
• Ensure the AV Team has a copy of your presentation or provide them with a USB copy – see our Presentation Guidelines above for more information
• Be seated at the Speaker table 10 minutes prior to your session

Panel Discussions – Chairs and Presenters

• An on-site briefing will be held in the main plenary room with all panellists in your discussion in the break prior to your presentation time
• We will be in touch closer to the conference to confirm your expected arrival time

The dress code for the event is smart casual. We recommend bringing a jacket, as event spaces can be challenging to keep at a comfortable temperature.

Virtual Presenters at the Day Hospitals Australia National Conference will be sent a Zoom meeting link approximately 1 / 2 weeks prior to the conference.

Don’t forget: 

1. Test Your Technology in Advance: Ensure your internet connection is stable, and test your microphone, camera, and presentation software ahead of time. Familiarise yourself with the platform (Zoom, Teams, etc.) to avoid technical issues during your session.
2. Prepare a Quiet, Well-Lit Space: Choose a distraction-free environment with good lighting. Make sure your background is professional or use a virtual background, if necessary, to maintain focus on your presentation.
3. Keep Your Presentation Clear and Concise: Plan your content to be engaging and within the time limit. Use visual aids like slides or videos effectively but avoid overloading them with information. Make sure key points are easily visible and understandable.
4. Have a Backup Plan: Be prepared for potential technical difficulties. Ensure you have a backup device or plan in place if something goes wrong (e.g., sending your slides to aasta.thomson@dayhospitalsaustralia.net.au at least 1 week prior to the conference).
5. Dress Professionally and Maintain Eye Contact: Even though the event is virtual, professional attire is expected. Look directly at the camera when speaking to create a sense of eye contact with your audience. This helps establish a connection and keeps viewers engaged

On the day:

1. Join the Session Early: Plan to join the virtual event at least 30 minutes before your scheduled time. This allows you to connect with the AV team, test your equipment, and resolve any last-minute issues.
2. Follow the Provided Access Instructions: Use the specific meeting link or platform instructions shared by our Event Manager. Make sure you’ve received all relevant login details, session times, and technical guidelines in advance.
3. Check-In with the AV Team: Once you’ve joined the virtual room, notify the AV team that you’re present. They will confirm your audio, video, and screen-sharing settings to ensure everything is working smoothly.
4. Remain Available for Last-Minute Changes: Stay in contact with the AV team through the provided communication channel (chat, phone, or a separate platform) in case of last-minute adjustments or updates during the session.
5. Have Contact Details Handy: Keep a direct contact number or chat line for the AV team accessible in case you experience any technical issues after your session begins.

For queries about the Conference, contact

Day Hospitals Australia

• Aasta Thomson, Event & Marketing Manager – aasta.thomson@dayhospitalsaustralia.net.au
• Jane Griffiths, CEO – jane.griffiths@dayhospitalsaustralia.net.au
• 1800 752 822

Conference Professionals

• dha@conferenceprofessionals.com.au
• 1300 973 180