Terms and Conditions

Payment of the applicable fee for the Event is due within 7-days of submitting your registration. If you are registering within 90-days of the Event you will be required to pay at the time of registering, using a credit card. If such payment is insufficient or declined for any reason Conference Design may refuse access to the Event and shall have no liability in this regard.

Currency and GST

All prices are quoted in Australian Dollars (AUD$) and include GST, unless otherwise stated.

Confirmation and Tax Invoice

Once you have completed your registration, you will be sent a confirmation email with a PDF Tax Invoice. Please ensure that your valid email is entered correctly on the registration form and check your junk mail folder in case your confirmation email(s) are caught by spam filters.

Essential information for registered attendees will be sent electronically to the email address that is provided at the time of registration.

Please include the EFT Reference shown on your Tax Invoice when submitting an EFT and email Conference Design the details including date, amount and your bank’s reference.

BSB: 017 010
Account #: 1085 82575
Account Name: Conference Design Pty Ltd
Bank: ANZ Bank, 61 Liverpool Street, Hobart 7000
Swift Code: ANZBAU3M

Credit Card Payments

Credit card charges appear as Conference Design Pty Ltd on your card statement. When using the online payment system credit card transactions will be processed directly by ANZ eGate and Conference Design does not store or transmit your credit card details. ANZ eGate is a secure and PCI compliant platform.

Access

Your registration entitles you access to the Event applicable to your registration type.  All other costs associated with your attendance shall be borne solely by you, and the Event shall have no liability for such costs.

Program changes

The Host and Conference Design reserve the right to change any and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, format, performers, hosts, moderators, venues, and times.

Intellectual Property

All intellectual property rights to the Event content, and all materials distributed at or in connection with the Event are owned by the Host, Conference Design, the sponsors, &/or speakers presenting at the Event. Participants may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the Event, in the Event content, or in any materials distributed at or in connection with the Event for any reason without the prior written permission from the Host.

No part of the Event may be recorded, reproduced or transmitted in any form or by any means, electronically or mechanically, including but not limited to video or audio recording, photographing, photocopying or any other information storage or retrieval system known now or in the future, without the explicit written permission of the Host.

Limitations on Use

By registering for the Event, you agree not to sell, trade, transfer, or share your registration unless such transfer is granted by the Host or Conference Design. If the Host or Conference Design determines that you have violated this policy, Conference Design may cancel your registration, retain any payments made by you, report you to law enforcement authorities, and ban you from future events. 

You acknowledge and agree that the Host and/or Conference Design reserve the right to exclude any person from registering for, or participating in, any Event.  In addition, the Host and/or Conference Design may remove any person from the Event if, in their sole discretion, determine that your participation or behaviour creates a disruption or hinders the Event or the enjoyment of the Event content by other attendees.

Insurance

The registration fees do not include insurance of any kind. Participants are advised to take out appropriate insurance.

Neither the Host nor Conference Design covers individuals against the cancellations of bookings for any reason including cancellation or postponement of the Event or for theft or damage to belongings.

Registration Cancellation

Any individual registration cancellation requests are subject to the cancellation policy listed below and as agreed to when registering for the Event.
Registrations cancelled up to 90-days prior to the Event will be eligible for a full refund where the payment was made online by credit card.  In all other cases, a $200 administration fee will be charged.
Cancellations notified within 90-days prior to the Event will not be eligible for any refund, however, another person may participate in the Event.
All registration cancellations for the Event must be advised via email to Conference Design.

Conference Cancellation or Postponement

The Host and Conference Design do not accept any liability for losses incurred (such as travel costs, hotel costs or any other costs or expenses) if the Event is cancelled or postponed due to an unforeseen occurrence or any other occurrence that renders performance of this Event inadvisable, illegal, impracticable or impossible.

An unforeseen occurrence shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

The Host and Conference Design continue to monitor government advice in relation to COVID-19; the health and safety of all attendees to the Event is of the utmost importance.  If the Event is cancelled or changed to an online or hybrid Event due to a force majeure occurrence before the first day of the Event, any partial refunds will be issued after the payment of the Event liabilities and expenses.

Limitation of Liability

The Host and Conference Design does not take responsibility for technical issues outside of their control, i.e., internet and power outages. Where possible the Host and Conference Design will supply backup solutions to avoid any prolonged interruptions, but this cannot be guaranteed if the cause of the interruption falls outside their jurisdiction.

Visas

Due to strict visa requirements persons participating in person from the countries listed below will not have their registrations and presentations confirmed until they have obtained a visa:

Benin, Burkina Faso, Cape Verde, Cóte d’Ivoire, Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone, Togo, Cameroon, Kenya, Somalia, Iran, Pakistan, Algeria, Libya, Egypt.

Photography & Video

By registering for this event, you consent to having your photo and/or video taken and used for promotional purposes, this may include Facebook, LinkedIn, Twitter, Association Website, Conference Website & Email Marketing. If you do not wish to have your photo taken please advise the conference staff.

Accommodation Bookings

The online registration form allows delegates to book available rooms. Credit card details must be provided, which will be forwarded to the hotel to guarantee the booking.

Where participants are already registered for the Event, an email request can be sent to Conference Design stating accommodation requirements.

Extended Bookings

To extend accommodation bookings for a stay prior to or following the Event, an email stating the request can be sent directly to Conference Design.  Bookings are subject to availability.

Changes and Cancellations

Cancellations and no-shows will incur a charge of at least one night’s accommodation. Each hotel’s policy varies, and late cancellations and no-shows may be charged for all the nights booked.

Please check individual cancellation policies are listed under each property on the ‘accommodation page’

Cancellations and date changes must be received in writing, emailed to mail@conferencedesign.com.au.

Payment

Accommodation and incidental expenses must be settled using a credit card upon check-out.

Payment for accommodation using a third-party credit card can be arranged.  For instance, a booking can, be made using a colleague’s business credit card, by completing the Credit Card Authorisation form below and emailing it to the confirmed hotel 30-days prior to the Event.

Any accommodation pre-payments made to Conference Design will be forwarded to the selected hotel. Pre-payments must be received 30-days prior to the Event.

Please email mail@conferencedesign.com.au to be invoiced for accommodation together with the Event registration fee.

Early Check-in Requests

Early check-in and late check-out requests are subject to availability on the day and cannot be confirmed by Conference Design.

Special requests for early check-in can be entered in the “Special Requests” field of your booking. The hotel will endeavour to accommodate request on the day. Please enquire about the status of your request at the front desk upon check-in.